PAMDWCA

Whereas, Part I, Article I, Section 5 of Robert's Rules of Order Revised states: "As a general rule, with the exceptions given below, every motion should be seconded. This is to prevent time being consumed in considering a question that only one person favors, and consequently little attention is paid to it in routine motions. Where the chair is certain the motion meets with general favor, and yet members are slow about seconding it, he may proceed without waiting for a second. Yet, any one may make a point of order that the motion has not been seconded, and then the chair is obliged to proceed formally and call for a second. ..."; and

Whereas, Part I, Article X, Section 60 of Robert's Rules of Order Revised states: "... Generally the name is recorded of the member who introduced a main motion, but not of the seconder. ..."; and

Whereas, motions at our meetings are almost invariably seconded for discussion; therefore be it

Resolved, That the Chair shall presume assent to discussion of main motions and their amendments, unless a member makes a point of order that the motion has not been seconded; and that the name of any motion's seconder shall be omitted from the Minutes unless its inclusion be requested by a member.

2012-04-24 To establish discretionary limits for the VP, Bookkeeper and Treasurer thereby increasing operational and meeting efficiency:

A. Whereas, The Vice President is the officer charged with:
1. evaluating contractors' work plans, estimates, and charges related to the Association's physical water system; and,
2. overseeing repairs, and Board-approved improvements, to the physical water system; and

Whereas, In electing one of its officers as Vice President, the Board acknowledges the competence of that officer's judgments regarding maintenance of the physical water system; and

Whereas, The Vice President submits a detailed report of all work performed on the physical water system at each Board meeting for the Board's review; and

Whereas, It is often a burden and unnecessary inconvenience for the Vice President to seek prior Board approval; therefore be it

Resolved, That the Vice President is authorized to contract up to $5,000 each month, at the Vice President's sole discretion, of Association funds on repairs or Board-approved improvements to the Association's physical water system.

B. Whereas, The Bookkeeper is a trusted contractor charged with running the Association's day-to-day office activities; and

Whereas, The Board acknowledges the Bookkeeper's competence and judgment regarding expenditures incidental to Association office activities; and

Whereas, The Bookkeeper submits a detailed report of incidental Bookkeeper expenditures at each Board meeting for the Board's review; and

Whereas, It is often a burden and unnecessary inconvenience for the Bookkeeper to seek approval; therefore be it

Resolved, That the Bookkeeper is authorized to spend up to $500 each month for incidentals, at the Bookkeeper's sole discretion.

C. Whereas, The Treasurer is the officer charged with:
1. evaluating appropriate bank and investment accounts for the Association funds, and the amounts to be held in the various accounts; and,
2. monitoring balances in checking accounts; and, 3. supervising the activities of the Association's contracted Bookkeeper; and

Whereas, In electing one of its officers as Treasurer, the Board acknowledges the competence of that officer's judgments regarding distribution of funds among various accounts, as well as that officer's competence to supervise Bookkeeper activities; and

Whereas, The Treasurer or Bookkeeper submit detailed reports of significant funds transfers and incidental Bookkeeper expenditures at each Board meeting for the Board's review; and

Whereas, It is often a burden and unnecessary inconvenience for the Treasurer to seek prior Board approval; therefore be it

Resolved, That the Treasurer is authorized to transfer funds up to $10,500 each month between two or more Association accounts, at the Treasurer's sole discretion; and that the Treasurer is authorized to approve incidental Bookkeeper expenditures between $500 and $1000 each month, at the Treasurer's sole discretion.

2012-04-24 To clarify handling of contractors' contracts and compensation discussions:

Whereas, A principal duty of the Board is its management of the Association's contractors; and

Whereas, The Board agrees it should present only a consensus position to its contractors; and

Whereas, unfettered discussion of contracts and compensation is necessary to arrive a Board consensus; therefore be it

Resolved, That Board member proposals and deliberations, concerning contractor's contracts and compensation, shall take place only in Executive Sessions restricted to Board members.

2007-10-18
1. Standing Committee and Officer Reports, Minutes to be emailed to Board by Monday preceding meeting for prior review.

2007-09-25
1. Directors/Officers elected: Johnson (Pres), Garrett (VP), Vondracek (Treas), Estensen (Secretary), Speir-Phillips (at-large).
2. Amended Articles and Bylaws approved with corrections.
3. $500 to Dunivan for tax refund work.

2007-08-21
1. Approved recommending amended Articles and Bylaws to Membership.

2007-08-15
1. Treasurer to modify banking arrangements.
2. President to confirm grant Budget Appendix requirements.
3. CWO and Meter Reader to complete mapping and marking by 5 September.
4. Operations Policy meeting 5 September at 13:00.
5. Regular PAMDWCA meeting date changed to 19:00 on the third Thursday of each month.

2007-07-19
1. Treasurer and Bookkeeper to correct meter count and contact Silver City.
2. Treasurer to modify banking arrangements.
3. Vice President to arrange for meters and leak repair with President.
4. CWO to provide a written specification for the PRV installation.
5. Special Appropriation Project contract resolution, attached.
6. Treasurer and Secretary to draft project description and budget.
7. Vice President to research Operations Policy and coordinate meeting.
8. Vice President and Secretary to clean work on storage.
9. Regular PAMDWCA meeting date changed to 18:30 on 2nd Wednesday.

2007-05-17
1. Susan Rice appointed Vice President.
2. Authorized $125 contribution for CWO's level 4 certification expenses.
3. CWO to purchase recommended items for $525 or less.
4. Each board member to email a definition of Service Area to the Secretary.
5. Vice President to provide a written inventory.

2007-04-19
1. Secretary to contact our insurer for sample contracts.

2007-03-22
1. Treasurer to chair committee of two in order to recommend handling of ICIP funds.
2. Secretary and President write appropriate “thank you” letters.
3. Treasurer produces newsletter for June mailing.

2007-01-18
1. The Secretary shall seek the approval of NMED for free leak detection services.
2. The President, with Secretary's assistance, shall send a letter to legislators; and, the President shall work with Gloria Terrazas to get consideration for the request.
3. Approved minutes shall be posted at the Post Office; the President shall handle requests for unapproved minutes.

2006-12-21
1. The transfer of $5000 from checking to the Vanguard money market account was ordered.
2. Mark Johnson was appointed to the Board as Secretary for three months.
3. Notices of all meetings shall be printed on the monthly water bills.
4. Invoices for repairs and extraordinary expenses totalling $4,935.97 were ordered paid.
5. The President and Vice President were individually authorized to commit up to $5000 of PAMDWCA funds for emergency repairs of the PAMDWCA system, provided the President or Vice President first obtains the concurrence of one other Board member.
6. Purchase of four valves was ordered.

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Board of Directors Resolutions, Orders and Actions:

2012-04-24 To reduce seconding motions therby increasing meeting efficiency:

2012-04-24 To establish discretionary limits for the VP, Bookkeeper and Treasurer thereby increasing operational and meeting efficiency:

2012-04-24 To clarify handling of contractors' contracts and compensation discussions: